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President - The President shall preside over all meetings; announce
appointment of committee chair-persons immediately following installation; shall
perform such duties as customary usage and parliamentary procedure; shall be an ex-officio member of all committees except
the Nominating Committee; shall be advised of and
make recommendations regarding the activities of the officers and standing committees.
President-Elect - Shall chair the Finance Committee, shall assist the
President and Vice-President in their duties throughout the year; shall appoint
one member to current Program Committee; shall keep informed regarding the
proceedings of PACR; shall succeed to the office of President at the conclusion
of his/her term of office. Prior to installation as President, the
President-Elect shall appoint standing committee chairpersons for his/her term
of office. A vacancy in the office of President-Elect shall be filled by a vote
of the active members at the next meeting.
Vice-President - Shall assume the duties of the President in his/her
absence; shall complete the unexpired term of the President in the event of vacancy; shall assist the
President in carrying out his/her duties and shall plan and execute ways and
means to add monies to the treasury of the Association.
Secretary - Shall keep a record of all proceedings of PACR; shall keep on
file all committee reports; shall keep the official roster and call the roll
where required; shall keep attendance records; shall have on hand at each
meeting a list of all existing committees and their members; shall record and distribute minutes of the Executive Committee meetings and the annual meeting.
Annual meeting minutes will be distributed to the general membership. The secretary shall
further send out a notice of each meeting; shall prepare an order of business for use by the presiding
officer; shall conduct the general correspondence of PACR.
Treasurer - Shall pay out monies only upon receipt of original bills and
vouchers and shall render a financial statement at the annual meeting. All
financial records of the organization shall be presented for audit at the end of
each calendar year, and are to be given to the new treasurer by January 31 of
the next term. (1) Auditors - Two (2) members in good standing, not serving as
an officer, selected by the Executive Committee, shall serve only the time
specified as required for audit. A written report of their findings must be
presented to the Executive Committee by January 31 of the next calendar year. An
outside auditor will be utilized a minimum of every five years, or as deemed
necessary by the Executive Committee.
Immediate Past-President - Shall assist the President with business of
the PACR and provide advice and guidance to the Executive Committee whenever
requested.
Membership - This committee shall accept application for membership, mail
membership renewal applications, issue membership notification upon receipt of
dues, forward dues to the PACR treasurer, issue letters of forfeiture.
Program - This committee shall be responsible for the annual meeting and
shall submit the proposed program for the annual meeting to the Executive
Committee for its approval.
Nominating - This committee shall be responsible for the conduction of
the election and shall solicit nominations for each office from active members
in good standing.
Bylaws - The Bylaws Committee shall receive all proposed amendments and
shall prepare and submit them along with rationale to the Executive Committee.
At least thirty (30) days prior to the annual meeting, the Bylaws Committee
shall mail to the membership proposed bylaws changes with rationale and
Executive Committee recommendation for action. The Bylaws Committee shall be
responsible for printing of addendums or revisions to the bylaws for
distribution to the general membership within two months after the annual
meeting. The Bylaws Chairperson will perform the duties of Historian as outlined
in the Operating Manual.
Public Relations - This committee shall be responsible for the
publications of PACR. They shall see that such publications contain reports of
the affairs of PACR, decisions of the Executive Committee, educational items,
reports of committees, results of elections, and other items of interest. New
publications will be issued a minimum of twice a year, or at the discretion of
the Executive Committee.
Finance - The President-Elect shall chair the Finance Committee, which
will consist of the Treasurer, the President, the Vice-President and the
President-Elect. It shall be responsible for developing and recommending to the
Executive Committee fiscal guidelines, proposed operating budget, expenditure
and prudent investment of PACR funds.
Legislative - This committee shall be responsible for researching pending
legislation, seeking membership input and providing this information to the
legislative bodies and to PACR membership. They shall keep the membership
informed of pending and recently passed legislation that affects cancer
registrars, cancer programs and cancer patients. They shall also initiate
legislative proposals to the appropriate legislature.
Education - This committee shall consist of a Chairperson and two active
members selected by the chairperson. This committee shall be responsible for
educational programs throughout the year. |
